Meeting Planner and Policies

Conference and Education Center

Meeting Planner Toolkit

Find our guidelines and details below for information you will need to plan a successful meeting at the Conference and Education Center.

Conference Center Policies

Hours of Operation

Meetings and events may take place Monday through Friday from 8:30 a.m. to 4:30 p.m. The center is closed Saturdays and Sundays.

Admission Fees

Organizations may charge admission or meeting fees only to cover direct meeting costs, such as materials and meals.

Sponsorships

Corporate sponsorships that cover direct event expenses must be approved by the Conference and Education Manager.

Media

Organizations that invite or expect news media at an event must notify the Conference and Education Manager at least two business days prior to the event.

Smoking

Smoking is not permitted anywhere on the property, including the parking lot.

Animals

Guide dogs or other assistance animals for people with disabilities are the only animals allowed in the conference center.

Equipment

Conference center staff can provide instruction on the operation of the conference center equipment, but staff is not available to operate equipment or resolve software issues. If additional assistance is needed, the conference center staff can recommend local consultants.

Supplies

Organizations may pin flip chart pages or other materials to the walls using resources provided, but may not write on these once they are on the walls.

Food and Beverage

Guests must place all used dishes on trays provided and must use coasters and placemats in the Capital and Natomas conference rooms.

Take a Video Tour of Sierra Health Foundation’s Conference and Education Center

Conference Center Rooms

Catering

The Conference and Education Center Manager can recommend a number of caterers who are familiar with the facility and its requirements. Organizations may use a caterer of their choice with approval. The conference center does not have a separate inside dining area for large groups and the kitchen is not available for use by caterers or guests. A number of restaurants are within walking distance or a quick drive from the conference center.

Parking

Parking is very limited. Guests are encouraged to carpool or use alternative modes of transportation.

In the Sierra Health Foundation parking lot, please park ONLY in the parking spots marked “visitor” parking.

Off-site parking is available on River Plaza Drive, one block from the building, or along Garden Highway where indicated.